City
of
City Hall
September 14, 2005
Minutes
Members Present: Rebecca McGovern; Cara Vonk; Ted Thoeny; Dante Bains; and Susan Brady.
Staff Present: Jennifer Coile, City Manager; Elizabeth Caraker and Matthew Sundt, Golden State Planning & Environmental Consulting, Inc..
The Board listened to presentations by four consultants. They were, Guerra & McBane, Galvin & Associates, Sheila McElroy of Circa: Historic Property Development, and LSA Associates, Inc. Proposer ranking sheets were distributed.
A dinner break was taken at 6:30 p.m. and the meeting resumed at 7:15 p.m.
Georgana Gularte reported that progress is being made with renovation of the Jim Jack cabin; it has shingles on both sides now.
A motion to approve the Affidavit
of Posting of the September 14, 2005 Agenda and the Minutes of the August 10,
2005 Meeting was made by Board Member Vonk and seconded by Board Member Bains.
The motion carried unanimously.
City Planner Caraker gave the staff report stating that the proprietor of the Windmill Market, Mr. James Gibson, is planning a remodel of the interior of the store. The first phase of the remodel includes the replacement and expansion of the organic produce section, cheese and deli cases and placement of a compressor at the exterior wall adjacent to the indoor refrigerator unit. The 42” tall, 15’ long compressor will be located within an existing fenced area at the south wall of the market and surrounded by an 8’ fence. The proposed compressor unit will not be visible from the outside of the existing 8’ fence, the compressor noise will not exceed 54 decibels. Thereby, it would not affect the historic character of the City.
During public comment, Georgana Gularte spoke of the support Mr. Gibson gives to the community, and that he’s a business man operating in his own business.
Each Board member spoke in favor of Mr. Gibson’s project and their appreciation for his consideration of the community when developing the proposed expansion of his market.
A motion was made by Board Member Thoeny, and seconded by Board Member Bains, to recommend approval to the Planning Commission on an alteration to the Windmill Market. The motion passed unanimously.
City Planner Caraker commented that all four of the applicants were qualified to complete the historic survey update.
City Manager Coile presented a matrix she had developed, of consultant staff hours required for each task required in the grant scrope of work, to compare each applicant.
Each Board Member gave their comments on their most preferred two applicants. All Board Members, except Rebecca McGovern, placed Galvian and Associates as one of their top two applicants.
Georgana Gularte, who had also listened to the presentations but would not be voting, stated her purpose for participating had been satisfied, specifically, to enhance her understanding of the grant scope, and she enjoyed being part of the interview process.
A motion was made by Board Member Thoeny, and seconded by Board Member Bains, to recommend to the City Council to authorize the City Manager to enter into a contract with Galvin and Associates for the Historic Survey Update Project. The motion carried 4-0-1-0, with Board Member McGovern abstaining, stating she was neither opposed nor for Galvin and Associates.
Board Member Vonk stated she would report on her trip during the meeting following her return.
A motion was made by Board Member Thoeny, and seconded by Board Member Brady, to approve a resolution supporting Board Member Vonk’s attendance at the National Trust Preservation Conference in Portland, Oregon. The motion carried 4-0-1-0 with Board Member Vonk abstaining.
Subcommittee Member Cara Vonk reported they had discussed context statements. Their next meeting was scheduled for October 7, 2005 at the Luck Museum.
Board Member Thoeny stated he had attended a workshop that proved to be very relevant to the historic survey project as it went over context. City Manager Coile requested appropriate paperwork to reimburse Thoeny for the workshop fee since it was included in the City’s adopted FY05/06 budget.
Board Member Thoeny stated he had attended a meeting at CSUMB regarding the recruitment of students selecting topics for the “capstone project,” a graduation requirement in all majors. He met many professors and staff who where excited about the historic resource inventory and the potential themes that students could develop of a capstone project. City Manager Coile also explained her involvement in the process of getting the City certified as a Community Partner with CSUMB’s Service Learning Institute, so that students engaged in fulfilling service learning requirements could assist the City. She is particularly hopeful about getting a student in advanced publication design in the spring 2006 semester who could produce brochures on each of the survey themes, e.g., the Japanese Legacy of SJB, Lawmen and Badmen, etc., that would be useful to visitors and residents.
B.
City Manager
Comments
City Manager Coile announced that applications for the HRB position would close October 10, and a new application form had been developed. She further announced that the Library Auxiliary is holding a BBQ fundraiser on September 17, the same day as the Art and Wine Fair, with proceeds to benefit Hurricane Relief. Additionally there would be a jazz concert featuring the Fraggle Jazz band.
C.
City Planner
Comments
City Planner Caraker reported that elections for officers would be held at the next meeting.
9.
Adjournment
A motion was made to adjourn the meeting at 8:04 p.m. The motion carried unanimously.