City
of San Juan Bautista
City Hall
April 13, 2005
Members Present: Rebecca McGovern; Cark Vonk; Dante Bains; and Susan Brady.
Members Absent: Ted Thoeny
Staff Present: Rick Cokley, Interim City Manager; Elizabeth Caraker, City Planner; Trish Paetz, Deputy City Clerk.
Georgeanne Gularte asked how members of the public would get information without going through the application process. Chairperson McGovern requested that this be placed on the agenda for discussion at the next meeting.
A motion to approve the Affidavit of Posting of the April 13, 2005 Agenda and the Minutes of the March 9, 2005 Historic Resources Board meeting was made by Cara Vonk and seconded by Dante Bains. The motion carried unanimously.
City Planner Elizabeth Caraker reported that elections for chairman, vice chairman and secretary, which runs annually and was to have taken place in January, was overlooked. Cara Vonk suggested that since the committee was just formed in September 2004 that they continue with the current chair, vice chair and secretary for the remainder of the year.
A motion to continue with Rebecca McGovern as committee chairperson, Ted Thoeny as vice-chairperson, and Cara Vonk as Secretary was made by Susan Brady and seconded by Dante Bains. The motion carried unanimously.
City Planner Caraker explained that the Planning Commission requested further review by the Board because the applicant wanted to make a change to his original project. Interim City Manager/Fire Chief Cokley informed the Board he told the applicant, Ron Paulk, that wood shake roofing materials would require a 5/8” thick drywall base under the shake in order to meet the fire code. As a result of this additional weight, a structural change would be required to the building. Ultimately, Mr. Paulk proposed the use fiberglass roofing tiles that emulate wood shake, which are Class A flame retardant. Each Board member spoke in support of the use of this material in order to meet the fire safety requirement while retaining the appearance of the original, historic material. Cara Vonk opted to support the use of original materials that would maintain the historical character of the building.
A motion to accept the fabricated shake roof material in dark brown was made by Dante Bains and seconded by Susan Brady. The motion passed unanimously.
5.
Discussion Items
A. Community Workshop Update
Cara Vonk reported she would continue in her attempts to contact Ken Seavey to speak at the workshop, tentatively scheduled for June 14.
Cara Vonk reported she and Susan Brady had met to review the grant application materials. Ms. Vonk stated that in-kind services can be used to help satisfy the required 40% match. Mr. Cokley reported he had received notice via e-mail that the City was successful in receiving certification as a local government.
City Planner Caraker reported she had included information for each Board member about upcoming conferences in Riverside, California, and Portland, Oregon. Susan Brady suggested that if Board members were not able to attend the conferences, they might be able to acquire the conference materials.
Dante Bains suggested that the committee consider fundraising or a grant as possible means of acquiring funds for Board members to attend trainings and conferences. Fellow Board members thanked Cara Vonk for her hard work and efforts in submitting a grant proposal. Rebecca McGovern commented that CalTrans, who is installing a median strip outside the City, is planning on making four lanes from just outside the City to Union Road. Cara Vonk suggested being placed on CalTrans’ mailing list for notice of public hearings so the Board could be represented at their hearings.
B. Interim City Manager Comments
Mr. Cokley expressed a willingness to help whenever he could.
C. City Planner Comments
No comments.
A motion to adjourn the meeting at 8:07 p.m. was made and passed unanimously.